Plan the work. Record what happened. Detect what didn't line up. Review, approve, and hand over payroll-ready records.
Pay for people, not premises. One price per active employee — open a new location and your bill doesn't move.
Operational Journey
From planning the rota to understanding what actually happened — one connected flow, in order.
Create and manage rotas and workforce schedules across your teams.
Capture real attendance as it happens on a local device, online or offline.
Compare planned work with actual work and identify discrepancies for review.
Managers review each discrepancy and approve records before payroll preparation.
Hand over approved, payroll-ready workforce data for payroll preparation.
Understand your workforce operations from rota, attendance, and approved records.
Attendance Reconciliation
Reconciliation compares planned work with actual work, identifies discrepancies, and gives managers a structured way to review and resolve them before payroll preparation.
Discrepancy detection may be automatic, but correction stays manager-controlled: a manager reviews each discrepancy before any correction is applied.
Workforce Intelligence
Workforce Intelligence is a layer built on your rota, attendance, reconciliation, and approved records.
The planned work — who is scheduled, when, and where.
What actually happened — recorded at the point of work.
Planned compared with actual, with discrepancies identified.
Manager-reviewed records, ready for payroll preparation.
As reconciliation and availability come online, this layer will turn your aligned rota, attendance, and approved records into a clear operational view for managers. It builds on the sources above — nothing is presented before it is ready.
This assessment estimates how many person-hours per month your business currently spends on scheduling, attendance, payroll and payment preparation. It is a neutral, current-process measurement of your existing workflow — not a WorkforcePi savings claim.
The quick version takes about 3–5 minutes and gives you an immediate on-screen result.
What you get
Core Capabilities
WorkforcePi covers the operational journey from rota planning through to approved, payroll-ready workforce data — everything managers need before payroll preparation begins.
WorkforcePi produces payroll-ready workforce data.
Payroll calculation, statutory exports, Eurobank XML, and Social Insurance exports are handled by the separate 3 Inventors Payroll product.
Record check-ins and check-outs accurately and keep a reliable attendance history for every employee — the raw record the rest of the journey is built on.
Structured discrepancy review before payroll preparation is on the roadmap. A manager reviews each discrepancy before any correction is applied.
Capturing staff availability for rota planning is on the roadmap.
Once discrepancies are reviewed and records are approved, WorkforcePi hands off approved workforce data for payroll. Payroll calculation, statutory exports, Eurobank XML, and Social Insurance exports are handled by the separate 3 Inventors Payroll product.
Business units, departments, and scoped team-member access are on the roadmap — a department supervisor will see only their own department, everywhere.
A self-service staff portal is on the roadmap.
A native hand-off of approved workforce data into 3 Inventors Payroll — where payroll calculation, statutory exports, Eurobank XML, and Social Insurance exports are performed — is planned and on the roadmap.
Employees identify themselves at the point of attendance so records stay tied to the right person.
More identification methods on the roadmapReliability
The local device keeps recording attendance during internet connectivity interruptions, and synchronises the recorded attendance with the central platform once connectivity is restored.
Records on the local device
The local device keeps capturing attendance during an internet connectivity interruption.
Syncs when connectivity returns
Recorded attendance synchronises with the central platform once connectivity is restored.
How it's organised
WorkforcePi mirrors a real organisation in three simple levels, so a single café and a multi-site operator are both a natural fit.
Your business as a whole. It holds one subscription and one pool of active seats — open a new site tomorrow and your plan doesn't change.
Each shop, restaurant, or site. One organisation can run many, and you distribute your active seats across them freely.
Each team within a site — kitchen, bar, reception. Employees belong to a department, and a department supervisor sees only their own people.
Run a single location? You never see any of this complexity — one site works out of the box, and the structure only appears when you add a second.
Organisation & Scale
Model your organisation the way it really works: one organisation, each shop or site a business unit, each team a department. One subscription covers them all, and you distribute your active seats across every site as you need — pricing follows the people you keep active, never the number of premises.
Pay for people, not premises.
Your subscription belongs to the organisation and covers every business unit. Pricing follows the employees you keep active, not the number of premises or locations.
Multiple synchronised attendance devices across locations are on the roadmap.
Business units, departments, and scoped team-member access are on the roadmap.
Employees identify themselves at the point of attendance so records stay tied to the right person.
Pricing
Pay for people, not premises.
No separate location, premises, or premises-software fee.
Register your whole workforce and choose how many employees you need active at any time. Active seats — not headcount or locations — set your price, and you can reassign a seat from one employee to another whenever you need.
The essentials for recording what actually happened on the floor.
Adds the controls that turn raw attendance into trustworthy, payroll-ready records.
Full workforce operations for multi-location teams — priced per person, never per premises.
See what you'd pay per month. You pay for active seats — locations are always included at no extra cost.
Plan
Estimated monthly cost
€150 / month
Estimate only. Final pricing is confirmed when you talk to us; this does not create a subscription.
FAQ
Pricing is per active employee per month, with no separate location or premises fee. Pay for people, not premises.
WorkforcePi produces payroll-ready workforce data. Actual payroll calculation and statutory exports are handled by the separate 3 Inventors Payroll product.
Nothing is lost. Attendance recording continues on the local on-site device during a connectivity interruption, then synchronises with the central platform once the connection is restored.
No. WorkforcePi compares planned rota against actual attendance and surfaces discrepancies for review, but a manager reviews each discrepancy before any correction is applied. Corrections stay manager-controlled.
Yes. WorkforcePi supports organisations operating across two or more physical locations. Because pricing is per active employee, adding a location does not add a separate premises or location fee — you pay for people, not premises.
Most organisations can plan a rota, record attendance, and reconcile the two within the same day. Setup uses a simple on-site device and requires minimal configuration.
Yes. WorkforcePi uses encrypted storage, secure cloud infrastructure, and controlled access so that approved workforce data is protected throughout the operational journey.
Still have questions?
Talk to us — we'll walk you through how WorkforcePi fits your workforce operations.
Talk to usBring your rota, attendance, and payroll-preparation reality — we'll walk it through together.
